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DBS checks

DBS Checks

BAND is a registered umbrella organisation that can do Disclosure and Barring Service (DBS) checks on behalf of your business or organisation (formerly Criminal Records Bureau (CRB) checks)

The cost of this service is as follows:
  • Staff enhanced checks - £59.00
  • Staff standard checks - £41.00
  • Volunteer enhanced or standard checks - £12.50

You will need to register with us before we are able to process DBS checks on your behalf. In order to do this please could you:

  1. Read and ensure that you understand the DBS Code of Practice
  2. Ensure that your organisation has a policy about the recruitment of ex-offenders
  3. Ensure that you understand and feel confident about your organisation’s legal obligations as an employer in respect of applying DBS legislation to each role that you are recruiting for

The DBS website is; https://www.gov.uk/government/organisations/disclosure-and-barring-service

Their Code of Practice can be seen by visiting; https://www.gov.uk/government/publications/dbs-code-of-practice

The sample policy on recruiting ex-offenders can be seen by visiting; https://www.gov.uk/government/publications/dbs-sample-policy-on-the-recruitment-of-ex-offenders

If you are unsure about anything, please phone the DBS helpline on 03000 200 190 or the BAND office on 01204 380643.

When the above criteria is satisfied you can register with us by completing and returning our DBS checklist, (see attachment at the bottom of the page).

You can then ask your staff or volunteers to contact us either by emailing admin@band.org.uk or phoning 01204 380643 and asking for Shaheeda or Natalie who will make an appointment with them to come into our office to complete a DBS application form and run through what identity documents we will need them to bring in.

Full information on what identity documents can be accepted can be found online by visiting;
https://www.gov.uk/government/publications/dbs-identity-checking-guidelines/id-checking-guidelines-for-dbs-check-applications

Some important points on DBS checks as copied from the DBS website

You can only check someone else’s criminal record when they apply for certain roles, for example in healthcare or childcare.

If you carry out criminal records checks, you must have a policy on employing ex-offenders and show it to any applicant who asks for it.

There are three types of check you can carry out as an organisation:

  • a standard check shows spent and unspent convictions, cautions, reprimands and final warnings
  • an enhanced check shows the same as a standard check plus any information held by local police that’s considered relevant to the role
  • an enhanced check with barred lists shows the same as an enhanced check plus whether the applicant is on the list of people barred from doing the role

To find out what role is appropriate for each candidate please visit the below website; https://www.gov.uk/find-out-dbs-check

If you’re self-employed

You can’t apply for a standard, enhanced or enhanced with barred lists check for yourself. Instead, you can:

  • request a basic check
  • ask the organisation you work for to apply for your check if you’re doing certain roles

When to repeat a check

  • A DBS check has no official expiry date. Any information included will be accurate at the time the check was carried out. It is up to you as an organisation to decide when a new check is needed.
  • If the applicant has signed up for the DBS update service, you can check whether their certificate is up to date online.
  • Full information about the update service can be found online by visiting; https://www.gov.uk/dbs-update-service

Certificates for previous roles

You can accept a certificate that was requested for a previous role but you must:

  • check the applicant’s identity matches the details on the certificate
  • check the certificate is the right level and type for the role applied for
  • check to see if anything has changed if the applicant is signed up for the update service

Checks on someone who lived abroad

  • DBS checks will not cover the time someone lived outside the UK

How long it takes

It usually takes around 8 weeks but it can take longer if:

  • the details given for the check are incorrect
  • several police forces need to be involved in the check
You can’t pay more to get a faster check.
AttachmentSize
PDF icon DBS Checklist.pdf175.54 KB

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